Sam Miles Date published: Dec 12, 22

Smart management of your facilities is of paramount importance to any manufacturing business. Not only have you got to consider storage and spacing in terms of reducing your cost and energy usage, but the safety of your employees is also imperative, both in terms of general health and safety procedures as well as the risks associated with the manufacturing process. This is where facility management software is key.

Facility management systems can help you become more efficient and minimize waste in your production process. From quick and accurate health and safety audits to inspections and alerts for preventative maintenance, here are just a few of the reasons why you should be investing in facility management software.

Smoother workflows

If you are still using paper or spreadsheets to handle your facility management, keeping track of your actions can be a nightmare. Small errors can lead to disastrous problems down the line. If you’re completing an audit, using spreadsheets, you know you’re losing a significant amount of time to formatting and information sharing. Making edits to a spreadsheet on a mobile device is finicky at the best of times, and that isn’t even considering the time it takes to send it back and forth with the relevant people after you have made changes.

Facility management tools allows you to keep data remotely so that everyone can access it, in real-time. Never spend another minute searching for missing files or the ‘master’ copy. Ensure your data is accurate to complete reports efficiently and effectively.

Preventive Maintenance

Identifying and rectifying issues at the first appearance is key to preventing the cost of poor quality in manufacturing. Without facilities management software in place, preventive maintenance is near impossible.

A tool like Ideagen’s mobile inspection solution allows you to schedule maintenance orders in regular intervals, with notifications going to the relevant members of staff. You can also track data and add historical work orders so you’ve got a comprehensive overview of the condition of your machinery. When a technician then needs to work on an asset, they have everything at their fingertips to get the job done speedily and accurately.

Cost-saving

Before you can start saving the cash, you need to know where you’re losing it. If you are looking at your expenditures, ahead of economic downturn, and you’re adding up the costs for material and parts, staff wages and production losses, are you just shoving documents into a binder? Lost in a mountain of other paper files? Is handwriting, too often, misinterpreted and producing incorrect figures? Perhaps, you’re storing the data in a spreadsheet, but once that goes back and forth among relevant stakeholders, who knows what has changed and which version is the correct version.

With facilities management software you have all the data in one location, so you can easily generate reports that crunch the numbers for you. You can make use of historical data to measure your KPIs and effortlessly see what areas of the business are resulting in poor quality.

Data-driven decision making

As well as collecting accurate data, facility management software allows you to draw insights and conduct trend analysis through BI reports and dashboards. You can then implement data-driven cost-saving measures and strategic decisions with ease, which just wouldn’t be feasible on paper or with a standard excel spreadsheet.

Look no further for your one-stop-shop to efficient facility management

If you’re looking to improve your facility management processes, Ideagen’s powerful mobile inspection solution should be your first port-of-call. The smart mobile inspection app allows you to perform checks from anywhere, ensuring data is collected accurately whilst on site. Workflows allow you to send notifications of upcoming checks, ensuring the correct people are alerted at the right time.

Discover more

Find out more about Ideagen’s mobile inspection solutions and facility management software.

Find out more