Ideagen Huddle Bids and Proposals Toolkit: Remove frustration and create the winning formula

Stacey Lewis Date published: Dec 15, 22

What do you get when you combine software for bids and proposals management within cloud-based workspaces and bespoke client portals with government-grade security? You get Huddle, a software which offers secure document sharing & management capabilities.

Huddle's powerful, easy-to-use platform enables seamless collaboration with project stakeholders and clients. With productivity at the forefront, having access to the bid process anywhere and at any time is essential for bid teams.

Improve communication and build better relationships with SMEs

Subject matter expertise (SMEs) often play an important role in successful bids, as bids for large, lucrative contracts are usually won based on SMEs and experience. As part of proving this in the bid, internal knowledge sources from SMEs in sales, finance, operations, account management, and legal counsel will need to be tapped into. With Ideagen Huddle, you will receive the most precise and knowledgeable answers to your questions by assigning them to SMEs for content creation, updates, and review. This will save you valuable time which can be used elsewhere. After all, a compelling bid or proposal can differentiate you from the competition.

The benefit of having a mobile bid process

SMEs may be working from a different office, at home, or hotel, in different time zones or even on the go. With Huddle's cloud-based secure government-grade software, you can seamlessly exchange bid files associated with bids inside and outside the company, whether you are connecting from your mobile device, tablet, or desktop. There’s no need for VPN or firewall configurations, and documents can be accessed using Huddle’s apps on iOS & Android.

Protect data with robust, government-grade security

By being accessible from a single platform, all documents, conversations, and contributions can be accessed, version controlled, and tracked for audits and reporting purposes. Commercially sensitive documents, correspondence, and intelligence can be managed and accessed only by the members of the proposal teams who need it.

Employees could defect to competitors who are also bidding for the same opportunity at any time during the process. This may compromise commercially sensitive data, especially if your team relies on insecure filesharing platforms. Huddle's robust data security restricts access to portals and files, giving the proposal manager complete administrative control over who can see and edit documents.

Keeping track of all your business-critical files is easy with Huddle

Huddle enables you to have full visibility and control of the proposal workflow. The software allows you to:

• Stay on top of all your important business documents
• Have better version control
• Secure permissions
• Have a clear approval process
• Receive notifications
• View/ add comments and more

Everyone works on a single version in one space, preventing time wasted on duplicated work compared to email, where contributor comments could likely be missed, or if a new version of the document were to be created. Huddle ensures that stakeholders can be confident that their contributions are not lost, overlooked, or overwritten.

Build and maintain a single source of truth for all proposal knowledge

If you're looking to bring real value to your team and their ability to replicate successful bids, then using Huddle as a post-bid tool to replicate successful bids will do just that. You can compile all project-related documentation, email correspondence, attachments, etc., in one single source of truth with Huddle, which makes accessing the relevant project information and files easy.

Remove frustration and create the winning formula

Investing time and resources into bids and proposals is worth the effort since they bring in critical business and revenue. Why not get a jump start with Huddle? It's never too late to optimise your processes.

Ideagen Huddle's Bids and Proposals Toolkit

Get ready to hit the ground running when that unmissable proposal opportunity is knocking at your door.

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