Mastering the art of documentation control: essential skills and habits for every professional
Kay Oldham 
Date published: Jun 26, 23
Document controllers are an integral part of any organization, playing a key role in managing all documentation-related processes. They are responsible for ensuring that documents are accurate, up to date, and compliant with relevant regulations.
To be successful in this profession, certain habits are required that will help you to stay on top of your projects. We’ve highlighted our top five habits of highly successful document controllers:
- Stay organized
A successful document controller needs to stay on top of their paperwork, ensuring all documentation is properly organized and filed away in the right place. This helps to avoid confusion and delays in projects.
- Keep up with industry trends
It’s important for document controllers to stay up to date with industry standards and practices, as well as any new regulations or guidelines that could affect their work. By doing this, they can ensure their documents align with the latest requirements.
- Develop a systematic approach
Document controllers need to develop a systematic approach for managing documents, such as file naming conventions and folder structures. This helps to keep everything organized and makes it easier for them to find the documents they need.
- Remain quality focused
As document controllers manage a high volume of documents, quality control is essential. All documentation should be accurate and up to date before submitting it, this helps to avoid costly mistakes or delays in projects caused by incorrect information.
- Use technology
Document controllers should take advantage of technology such as cloud storage services, online portals and workspaces and various other digital tools that make their job easier and more efficient. By using these tools, they can save time and effort when managing documents.
By following these five habits of highly successful document controllers, one can become an expert in this profession. Through organization, staying up to date with industry trends, developing a systematic approach, remaining quality focused and utilizing technology, document controllers can become highly successful in their field.
Finally, it is important to remember that success as a document controller also depends on having the right attitude and determination to succeed. Having a positive outlook and being willing to learn new things will help you achieve great results in this profession. Good luck!
