How to build your Ideagen PleaseReview business case

Lucy Hilton Date published: Dec 13, 23

We know that making smart investments is essential for long-term operational success. With so many options available, it can be overwhelming to determine where to invest. This blog can help you to understand and build a business case for Ideagen PleaseReview.

Ideagen PleaseReview is a proven cost-effective solution for the document review and co-authoring process, providing an excellent return on investment with both tangible and intangible benefits. Using Ideagen PleaseReview, organizations are able to deliver not only higher quality documents and improved workflows, but also achieve significant time and therefore cost savings for all involved in the document review process.

Here is an in-depth overview of how you and your organization can benefit from a more efficient and productive document review and collaboration process.

Time savings

Ideagen PleaseReview is designed to streamline the review process and minimize the time and effort required from all parties involved when collaborating on a document.

1. Less time spent on each document review: The solution eliminates the duplication of comments or edits as all participants work on the same document simultaneously, getting updates in real-time. This removes frustrating waiting times for others to send their feedback or send email attachments that are crucial for the review.

2. Fewer review cycles are required: You have the option to provide granular access to sensitive parts of a document, ensuring that participants only review the sections relevant to them. This speeds up the review process and reduces the number of review cycles required.

3. Fewer mistakes: Ideagen PleaseReview ensures accuracy and efficiency by automatically merging all accepted changes into the document, eliminating the need for manual copying and pasting. Removing this admin task can free up much needed time for your team to concentrate on other priority tasks. With all comments and proposed changes immediately saved, they can never be ‘lost’ or overwritten by other contributors. You will always be able to compare against previous versions should you need to.

4. Minimal review management required: Review management is quick and simple to set up. Review authors can easily see the status of each review participant, so any holdups can be quickly identified and moved along.

5. Automatic review report generation: You can generate automated reports and metrics, making it easier to track progress and resolve any outstanding issues. It is a fully auditable process with complete traceability of who said what, when and why in regards to comments and changes. This reduces the time spent in multiple review meetings (typically saving over 60%).

External collaborations

One of Ideagen PleaseReview’s key benefits is its ability to enable participants located both within and outside an organization to work securely together on a review. External stakeholders can be invited to securely collaborate on a document, eliminating the risk of sharing sensitive documents across firewalls. To maintain confidentiality, sections of your documents can be hidden from external participants, controlling who is privy to information and protecting your data.

Higher user adoption

Ideagen PleaseReview requires minimal training and has a high user adoption rate, compared to similar products on the market. User frustration with the review process is substantially reduced as participants have document progress transparency. The review can be accessed online, offline and on any device so participants can work at a time and place that suits them.

Improved document quality

Producing high quality documents early on in the review process sets you up for success down the line. Ideagen PleaseReview helps you deliver higher quality documents, ensuring not only better business results, but actively meet compliance and regulatory requirements. All proposed comments and changes are automatically captured and reviewers are able to have a full and coherent discussion within the document under review. Reviewers can continually update their comments during the review process as further information becomes available.

Ideagen PleaseReview provides a full audit trail for all comments and changes, both accepted and rejected, so that full document integrity is maintained.

Learn more about PleaseReview

Don’t believe it’s this good? See Ideagen PleaseReview for yourself.

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