Keolis keep complex bids on track
Keolis is a multinational transport corporation with an established operational presence across various regions including the UK, Ireland, Middle East and India.
Running renowned transport systems such as the DLR in London, the Manchester Metro and the Nottingham Tram, the company’s growth strategy is rooted in securing and successfully delivering new contracts globally.
The nature of these bids, however, varies significantly in terms of requirements, involvement and data management, causing an array of challenges.
Managing complex operations
Securing and managing these contracts requires a seamless collaboration and data management system.
With different reviewers, writers and graphic designers working on each bid and a varying degree of involvement from external consultants, Keolis need the ability to provide easy access to project data for everyone involved.
Navigating the sheer volume of data and documents, while ensuring the accuracy and currency of each file, is a complex task.
Implementing Ideagen Huddle into their process allows Keolis to centralize their data and create a single location for all project-related documents, providing fast and intuitive document access to multiple users simultaneously, regardless of whether they’re part of Keolis or an external stakeholder.
From quickly locating a specific contract to spotting the latest update on a document, Ideagen Huddle’s efficient search and automatic updates reduce the time and effort involved in data management – leaving the Keolis team with more time to focus on higher priority tasks.
Ideagen Huddle has revolutionized our daily operations. Its seamless integration allows for easy collaboration, efficient document access and frustration-free data management. Working with Huddle, our bid writing process has become streamlined and efficient, giving us the confidence to deliver winning bids and continue our growth.
Enhanced collaboration
Using Ideagen Huddle allows Keolis to include external partners into their projects efficiently.
Keolis can grant access, facilitate collaboration and revoke permissions when necessary, all within the platform.
To streamline further, Keolis optimized Ideagen Huddle’s features to accommodate the revolving nature of their teams.
With up to 70 people working on any given project, including 20 reviewers dipping in and out of various documents at different times, it is crucial for navigation and editing to be frictionless.
Through Ideagen Huddle’s integration with Office 365, multiple users can edit documents simultaneously without getting locked out or creating local versions.
Plus, easy on-boarding ensures users feel at ease with the platform quickly.
Key benefits
Fast, easy access to documents
All users can access documents anytime from a central location, allowing multiple users to work on documents simultaneously.
Simple data management
Time and effort spent managing data is reduced, leaving the team free to focus on high priority tasks.
Collaborate effectively
Multiple users are able to edit a document simultaneously, including external stakeholders, without experiencing lags or overriding work.
Secure, accessible legacy data
Older documents are accessible within the search function and preserved accurately, without compromising security or the integrity of the data.
Protecting and accessing legacy data
An area which really stood out compared to other tools available to Keolis is the protection and accessibility of legacy data.
Not only would alternatives potentially compromise functionality but the archival search facility would also be jeopardized, making access to decade-old documents challenging.
In contrast, with Ideagen Huddle, seeking archival documents is a matter of seconds, thus preserving the precious legacy data while maintaining optimal security and efficiency.
Ideagen Huddle has streamlined Keolis' bid writing process.
Through intuitive operational enhancements and reliable data management, the platform has provided Keolis with the tools to perform better and deliver winning bids.