The Commonwealth Secretariat achieve collaboration across 54 countries
The Commonwealth Secretariat, based in London, is the principle intergovernmental organization of the Commonwealth—a voluntary association of 54 countries working towards shared goals in democracy and development
The Secretariat executes plans agreed upon by the Commonwealth Heads of Government through technical assistance, professional advice, and policy development.
The Commonwealth Secretariat’s unique value and strength is in fostering cooperation and developing expertise through collaborative working and knowledge sharing across the Commonwealth.
This includes organizing meetings like the Commonwealth Heads of Government Meetings (CHOGM), assisting and advising on policy development, and providing assistance on implementation of the decisions and policies of the Commonwealth.
The Commonwealth Secretariat was looking for an intuitive platform to boost collaboration and knowledge sharing between government and professional communities and to engage networks of influence from civil society and younger audiences.
The challenge
Working with a number of high-level government representatives and partner organizations across the Commonwealth, effective collaboration between these audiences is very important to The Secretariat.
The primary concern was how to continue the dialogue between the face-to-face meetings, they needed a collaboration platform to span geographical distance and to also handle the challenges of having varying connectivity and IT literacy – it was essential for the platform to be easy to use and also very robust.
Prior to using Huddle, The Secretariat had a bespoke solution in place.
However, it wasn’t meeting the users’ needs, accessibility was the biggest issue, which meant users were reverting back to their old ways of working and managing relationships and people continued to rely on email for sharing content and documents, which often lead to duplication and things getting buried in inboxes.
Working with international government and partner organizations and dealing with sensitive information means security is an essential feature for the Commonwealth Secretariat.
It has increased productivity and efficiency within the organization and helped to create a much needed shift towards working online.
The solution
The Secretariat carried out an in-house evaluation of the market and products available, followed by a formal tender process.
What separated Huddle from the competition was how easy it was to set up, the pricing structure, and their level of commitment.
This combination made the decision easy – the total package was more exciting and had far more potential than its counterparts.
The Commonwealth Secretariat currently has over 85 workspaces with more than 900 Huddle users.
The secure, public instance of Huddle is pan-government accredited at IL2 and provides an ideal, central environment to store and share information.
The Commonwealth Secretariat has peace of mind, knowing that only approved
organizations and users can access their workspaces, which are used to support Educations Ministers and Young Entrepreneurs.
We are using this experience to springboard larger initiatives for the Commonwealth, which will help us to continue engaging with our growing audience in a meaningful way.
The results
“Huddle is integral to what we do and forms a distinct part of our online proposition.
This, in turn, has helped us to take a step closer to our strategic vision of a better-connected Commonwealth,” explains Pukul Rana, Digital Strategy Advisor, Commonwealth Secretariat.
“It has increased productivity and efficiency within the organization and helped to create a much needed shift towards working online.”
The Commonwealth Secretariat continues to look at new ways in which it can develop and support areas of expertise across the 54 countries, specifically to connect professionals across different sectors and time zones.
Huddle will continue to be a key part of this initiative, providing a powerful and uncomplicated platform to share and collaborate.
“Huddle has really enabled our organization to test the theories around knowledge sharing and collaborative online working.
We’re using it to assess the value of mobile working and how we can better utilize this channel going forward.
Huddle is very much part of an integrated channel for delivery and collaborative working.
We are using this experience to springboard larger initiatives for the Commonwealth, which will help us to continue engaging with our growing
audience in a meaningful way.”
Looking for a way to improve collaboration and knowledge sharing in your organisation?