Organisations needing absolute confidence trust Ideagen. From UK NHS trusts to multinational manufacturers, our customers value the sophisticated capability combined with simple operation.
Policy management solution for comprehensive contract management
Your policies live in SharePoint. Contracts reside in procurement folders. Procedures are scattered across departmental drives.
Ideagen’s compliance solutions centralise everything with automated distribution, tracked acknowledgements and complete audit trails. G2 recognises us as regulatory change management leaders. Wih a user-friendly interface and cost-effective automation, the right people get the right version every time.
Overview
Comprehensive policy management solution
Half your sites follow outdated procedures. Contracts auto-renew without review. This happens when general-purpose tools try to manage governance documents.
Ideagen’s compliance solution provides intelligent document management that's easy to navigate. Real-time updates as laws change. Central searchable platform accessible via computer, tablet or mobile. Version control with audit logs maintained. Built directly within Microsoft 365 SharePoint or available standalone.
Solution
Smart approach to policy and contract management
Ideagen ensures documents drive actual behaviour through automated workflows and intelligent routing. Adapting to your operational requirements and automatically routing approvals based on document type. Maintain relationships between policies and procedures. Track every interaction creating forensic audit trails.
With a contract management system that provides single repository for all contracts, the user-friendly workflow engine guides creation and approval while redlining and tracking changes throughout negotiation. Integrated eSignature options for execution.
Challenge
Complex regulatory compliance
Regulations change faster than review cycles. Ideagen monitors regulatory changes in real-time, automatically mapping them to your policy framework. Visual dashboards identify which documents need updating based on your operational context. G2 recognises us as regulatory change management leaders.
Challenge
Policy version control and administration
Version confusion kills compliance. Ideagen enforces absolute version control through our document management platform. Every edit tracked. Every approval recorded. Intuitive interface shows document relationships—update one policy, related procedures flag for review. Make complex compliance accessible for every staff member.
Challenge
Staff training and policy awareness
Policies fail when people don't understand them. Ideagen connects document control to competency development through our Learning module. Track who's seen what, who's acknowledged understanding, who needs refreshers. Automated notifications target right people with right message.
Challenge
Decentralised policy management
Multiple sites need different standards whilst following core requirements. Ideagen solutions adapt—Manchester different from Milan, Stockholm from Stuttgart—but all follow enterprise standards. Regional policies inherit from global. Central oversight through simple dashboards without micromanaging.
Challenge
Risk and assurance workflow management
High-risk policies need different workflows from routine procedures. Ideagen solutions adjust approval chains based on document criticality. Workflow engines simplify complex processes. Critical documents get scrutiny. Routine updates flow efficiently.
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